Connected Campus

3.11.3 Physical Facilities

 

The institution operates and maintains physical facilities, both on and off campus, that appropriately serve the needs of the institution’s educational programs, support services, and other mission-related activities.

 

_X_  Compliance           ___  Partial Compliance          ___  Non-Compliance

 

Narrative

 

Mid-America Baptist Theological Seminary (MABTS) employs a master facility plan designed to meet the current and future needs of the institution, which is revised and updated periodically. The technological infrastructure is sufficient for the needs of the institution, especially for distance education programming. The school has a plan for routine and preventative maintenance. MABTS operates and maintains a physical environment that supports the needs of the institution’s educational programs, support services and mission-related activities. Emphasis is placed upon the needs of students, faculty, staff, and other users and visitors of MABTS's two campuses. The Vice President for Finance and Operations (VPFO) has primary responsibility for the seminary’s physical facilities and is responsible for establishing communication policies and procedures that ensure appropriate levels of operations and maintenance of the physical facilities.

 

The Campuses

 

The Director of Operations and Maintenance is responsible for the planning, accountability, management, administration, construction, operation, maintenance, health, safety and environmental compliance of physical assets. The physical plant consists of a campus in Cordova, Tennessee and a campus in Colonie, New York.

 

The Tennessee campus of MABTS is located at 2095 Appling Road, in the city of Cordova, a suburb of Memphis, Tennessee. The Cordova campus is wonderfully situated with Interstate 40 frontage and access, conveniently located near shopping, restaurants, and worship centers. Built in 2006, the campus sits upon a well-manicured thirty-five acre tract that includes a lake, soccer field, and picnic area. The seminary building complex includes the auditorium seating approximately 1,200 persons, executive offices, administrative offices, faculty offices, classrooms, doctoral carrels, seminar rooms, bookstore, banquet room, cafeteria, gym, computer lab, and the Ora Byram Allison Memorial Library all under one roof, as reflected in the MABTS Floor Plans [1]. The library houses the main library collection and offices, microfilm and microfiche center, and audiovisual aids center.

 

The New York campus of MABTS is strategically located in the middle of the Capital District of the State of New York on a ten-acre site at 2810 Curry Road in the town of Colonie, between Albany and Schenectady and is easily accessed off of Interstate 90. The New York campus includes an auditorium, faculty and administrative offices, classrooms, library, and a student-faculty lounge [1].

 

Facility Master Plan

 

MABTS has a Facility Master Plan [2] reviewed annually by the Executive Administration Committee (EAC) to help determine the annual capital budget regarding facilities. Noted budget areas are brought to the attention of the Board of Trustees at the annual meeting in March when the annual budget is reviewed for approval. The Deferred Maintenance Schedule is also used to help determine both expense and capital budgeting. Both of these documents are referred to in Comprehensive Standard 3.11.1. The Facility Master Plan focuses on institutional facilities and the needed technology and maintenance for all campuses.

 

Technology Plan. MABTS is committed to providing excellence in supporting the technological needs of the institution. This includes the staff and administrative needs for technology, at both the Cordova Campus and the New York Campus. The Technology Plan covers both campuses [3].

 

·      Students/Faculty/Staff/Alumni/Donors. SonisWeb is a records management system that is a web-based software the Seminary uses to facilitate institutional information needs including registration, student billing, scholarship administration, class attendance and grades, degree audits, and transcripts. It can be accessed conveniently on the Internet and has top-level encryption for security purposes. Additionally, there is development module for donors and friends of MABTS where their records are tracked and maintained. Since it is web-based, the New York Campus has all the same uses and functions as the Cordova Campus. Both campuses have a Computer/Student Lab facility with the latest operating systems, office and antivirus application software. 

 

·      Educational. The Cordova Campus is fully Wi-Fi capable and all classrooms are well equipped with wired teaching stations that contain a PC, projector, document camera, audio speakers, and VGA connection [3]. The New York Campus also maintains Wi-Fi as well as wired access. AV equipment is maintained for faculty to use as needed in the classrooms. The Technology Plan [3] acknowledges the MABTS's needs for additional technical resources to meet the expected demand on online programming.

 

·      Network. Designed for efficiency and effectiveness, the Cordova Campus has four T1 lines along with an additional fifty (50) megabits per second (Mbps) for ample bandwidth that a modern campus should have to afford smooth access to the network, sufficient resources for streaming, and for video conferencing. Content filtering is provided at a gateway/firewall to insure proper data traffic. As network usage has increased, MABTS provided additional bandwidth capacity and the necessary equipment to best manage it. MABTS handles all email ID’s related to students, faculty, staff and administration. This allows the institution to save the costs associated with outsourcing this function. The New York Campus has much of the same capabilities as the Cordova Campus and runs a 7 Mbps data line for the students, faculty, and administrators. A third party provides the Internet content filtering for the New York campus as detailed in the Technology Plan [3]. 

 

·      Business Office. Enterprise Solutions Business Management for Non-Profits is the general ledger software used by the Business Offices at both campuses. Software upgrades are administered from the server. This version of Intuit’s QuickBooks provides high-level security and versatile reporting.

 

·      Backup & Recovery. Redundant backup scripts help to preserve and protect the critically important data tracked by the institution. MABTS uses multiple methodologies for preserving and protecting important data and files. These include virtual offsite backups (cloud-based), local servers, and tape backups stored offsite. The computers located at the New York Campus are backed-up with local external hard drives or through a local network accessible server (NAS).

 

·      Replacement and Maintenance. All MABTS computer-related equipment is reviewed and assessed at the end of every semester. The institution schedules replacing computers every three years, with one-third of the equipment being replaced per year on a rotating basis, covering both campuses. If equipment cannot be repaired, it is replaced when necessary.

 

Maintenance. MABTS is committed to providing excellence in supporting the maintenance needs of the institution. This includes the need for building and all campus maintenance at both the Cordova Campus and the New York Campus.

 

·      Cordova Campus. The Maintenance Supervisor reports to the Director of Operations, who reports to the VPFO. The Maintenance Supervisor supervises the maintenance of building, grounds, equipment, and machinery; investigates and resolves maintenance problems; directs construction, maintenance, and repair activities including carpet, plumbing, electrical, landscaping, and janitorial services. He also assures compliance with regulatory agencies such as the Fire Department and Building Inspectors. He supervises full time and part time employees as well as sub-contractors. Classroom and office space utilization and capacities are calculated and reviewed annually [4]. A series of maintenance schedules are also kept to ensure physical maintenance of the campus and student housing. To further describe the facilities and maintenance department, see the TN facility maintenance plan [5]. Further, a description of all job positions related to Physical Facilities is provided [6] missing.

 

·      New York Campus. The Maintenance Supervisor reports to the Director of the New York Campus, who reports to the Vice President for Finance and Operations (VPFO) regarding facility issues. The Maintenance Supervisor supervises the maintenance of building, grounds, equipment, and machinery; investigates and resolves maintenance problems; directs construction, maintenance, and repair activities including carpet, plumbing, electrical, landscaping, and janitorial services. He also assures compliance with regulatory agencies such as the Fire Department and Building Inspectors. He supervises full time and part time employees as well as sub-contractors. Classroom and office space utilization and capacities are calculated and reviewed annually [4]. A series of maintenance schedules are also kept to insure physical maintenance of the campus and student housing. To further describe the facilities & maintenance department, see the NY facility maintenance plan [5]. Further, a description of all job positions related to Physical Facilities is provided [6].

 

·      Off-Campus Facilities. Mid-America Student Housing, Inc. (MASH) is a separate, not-for-profit corporation. The agreement between MABTS and MASH is contained in the charter for MASH and is discussed in Comprehensive Standard 3.2.13

 

·      All Facilities. To demonstrate the MABTS facilities, a video tour of each campus is available (https://vimeo.com/134735305).

 

Surveys

 

MABTS conducts annual surveys of students, faculty, and staff at both campus locations. A number of questions are included to gain their perspectives on the adequacy of campus facilities:

 

            Question 54 - Classrooms

            Question 56 - Clean facility

            Question 100 - Feel safe

            Question 122 - Adequate

            Question 123 - Overall maintenance

            Question 124 - Grounds

            Question 125 - Maintenance personnel

            Question 126 - Effective management

            Question 127 - Parking

            Question 128 - Safe in parking lot

 

Survey responses [7] reveal that students expressed their opinions regarding the facilities. The 2015 responses from the Cordova Campus student survey indicate a positive rating for all categories. Ninety-seven percent of rated the above questions “strongly agree” to “neutral” (or non-negative responses) on the Cordova Campus, and all of students at the New York Campus students asnwered 100% "neutral" to "strongly agree" for the same year. Faculty and staff rated TN facilities at 84% to 90% “strongly agree” to “neutral” (or non-negative responses) while the NY faculty rated them 100% in the same categories. These responses from the constituents provides adequate evidence of appropriate operations of the facilities. Any issues noted by respondents were researched and remedied in an appropriate manner.

 

Documentation

 

1. MABTS Floor Plans TN and NY

2. Facility Master Plan

3. Technology Plan

4. Space Utilization Report

5. Facility Maintenance Plan TN and NY

6. 2014-15 MABTS Employee Handbook, p. 31-37

7. Facility related Survey Responses

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