Connected Campus

2.11.2 Physical Resources

 

The institution has adequate physical resources to support the mission of the institution and the scope of its programs and services.

 

_X_  Compliance           ___  Partial Compliance          ___  Non-Compliance

 

Narrative

 

Mid-America Baptist Theological Seminary (MABTS) has adequate physical resources to support the mission of the institution and scope of its programs and services. The Vice President of Finance and Operations (VPFO) has primary responsibility for the seminary’s physical resources. The VPFO is responsible for establishing and communicating policies and procedures that ensure appropriate levels of control over physical resources. MABTS puts particular concern on the needs of students, the faculty, the staff and other users and visitors of the seminary’s two campuses.

 

Adequacy of Physical Resources

 

The physical resources of MABTS consist of the main campus in Cordova, Tennessee and a second campus in Schenectady, New York. Additionally, MABTS provides a “Connected Campus” for the faculty, staff and students who teach, administrate, and attend MABTS online.

 

The Tennessee campus of MABTS is located at 2095 Appling Road, in the city of Cordova, a suburb of Memphis, Tennessee. The Cordova campus is situated with Interstate 40 frontage and access, conveniently located near shopping, restaurants, and worship centers. Built in 2006, the campus sits upon a well-manicured thirty-five acre tract that includes a lake, soccer field, and picnic area. The Operations and Maintenance department at the Tennessee campus is under the direction of the Director of Operations and Maintenance who reports to the VPFO. He is responsible for the planning, accountability, management, administration, construction, operation, maintenance, health, safety and environmental compliance of physical assets. The seminary building complex includes the auditorium seating approximately 1,200 persons, executive offices, administrative offices, faculty offices, classrooms, doctoral carrels, seminar rooms, bookstore, banquet room, cafeteria, gym, computer lab, and the Ora Byram Allison Memorial Library all under one roof as reflected in the MABTS Floor Plan [1]. The library houses the main library collection and offices, microfilm and microfiche center, and audiovisual aids center.

 

The New York campus of MABTS is strategically located in the middle of the Capital District of the State of New York on a ten-acre site at 2810 Curry Road in the town of Colonie, between Albany and Schenectady and is easily accessed off of Interstate 90. The New York campus includes an auditorium, faculty and administrative offices, classrooms, library and a student-faculty lounge. The Operations and Maintenance of the New York campus is under the direction of the Director of the Northeast Campus who reports to the VPFO for Operations and Maintenance issues. He is responsible for the planning, accountability, management, administration, construction, operation, maintenance, health, safety and environmental compliance of physical assets. The seminary building complex in New York includes the auditorium seating approximately 200 persons, administrative offices, faculty offices, classrooms, seminar rooms, lounge, and library all under one roof as reflected in the MABTS Floor Plan [1].

 

Facilities Planning. MABTS has a Facility Master Plan [2] that is reviewed annually by the Executive Administrative Committee (EAC) to help determine the annual capital budget regarding facilities. Noted budget areas in need are brought to the attention of the Board of Trustees at the annual meeting in March when the annual budget is reviewed for approval. The Deferred Maintenance Schedule is also used to help determine both expense and capital budgeting. Both of these documents are referred to in Comprehensive Standards 3.11.1 and 3.11.3 as a cross-reference.

 

Technology Plan. MABTS is committed to providing excellence in supporting the technological needs of its growing educational programming. This includes the faculty, staff, and student needs for technology, at both the Cordova Campus and the New York Campus. The Technology Plan covers both campuses [3]. 

 

·      Students/Faculty/Staff/Alumni/Donors. SonisWeb is a records management system that is a web-based software the seminary uses to facilitate institutional information needs including registration, student billing, scholarship administration, class attendance and grades, degree audits, and transcripts. It can be accessed conveniently on the Internet and has top-level encryption for security purposes. Additionally, there is a module for development where donors and friends of the seminary and their records are tracked and maintained. Since it is web-based, the New York Campus has all the same uses and functions as the Cordova Campus. Both campuses have a Computer/Student Lab facility with the latest operating systems, office and antivirus application software. 

 

·      Educational. The Cordova Campus is fully Wi-Fi capable and all classrooms are well equipped with wired teaching stations that contain a full functioning PC, projectors, video capabilities and allows for laptop connection. The rooms have audio speakers as well as wireless connection to the Internet. The New York Campus also maintains Wi-Fi as well as wired access. AV equipment is maintained for faculty to use as needed in the classrooms. The seminary will grow the online programming and the synchronous online class programming in the fall of 2015. The Technology Plan [3] addresses the seminary’s needs for additional technical resources to meet the expected demand.

 

·      Network. Designed for efficiency and effectiveness, the Cordova Campus has four (4) T1 lines along with an additional fifty (50) megabits per second (Mbps) for ample bandwidth that a modern campus should have to afford smooth access to the network, sufficient resources for streaming and for video conferencing. Content filtering is provided at a gateway/firewall to insure proper data traffic. As network usage has increased, the seminary provided additional bandwidth capacity and the necessary equipment to best manage it. The seminary now handles all email ID’s related to students, faculty, staff and administration. This allows the institution to save the costs associated with outsourcing this function. The New York Campus has much of the same capabilities as the Cordova Campus. It runs a 7 Mbps data line for the 30 to 50 students, faculty & administrators located there. A third party provides the Internet content filtering for the New York campus. As detailed in the Technology Plan [3], the institution has effectively stayed ahead of the demand curve for providing bandwidth and connectivity for all students, faculty and staff needs.

 

·      Business Office. Enterprise Solutions Business Management for non-profits is the general ledger software used by the Business Offices at both campuses. Software upgrades are administered from the server. This is a version of Intuit’s QuickBooks product that provides for high-level security and versatile reporting.

 

·      Backup & Recovery. Redundant backup scripts help to preserve and protect the critically important data tracked by the institution. The seminary uses multiple methodologies for preserving and protecting important data and files. These include virtual offsite backups (cloud-based), local servers and tape backups that are stored offsite. The computers located at the New York Campus are backed-up with local external hard drives or through a local network accessible server (NAS).

 

·      Replacement & Maintenance. All seminary computer-related equipment is reviewed and assessed at the end of every semester. The institution schedules replacing of PC and Mac computers every three (3) years, with one-third of the equipment being replaced per year on a rotating basis covering both campuses. If equipment cannot be repaired, it is replaced when necessary.

 

Facilities & Maintenance. Adequate support is given for the Cordova campus and the New York campus through its facilities and maintenance department.

 

·      Cordova Campus. The Maintenance Supervisor reports to the Director of Operations, who reports to the VPFO. The Maintenance Supervisor oversees the maintenance of building, grounds, equipment, and machinery; investigates and resolves maintenance problems; directs construction, maintenance, and repair activities including carpet, plumbing, electrical, landscaping, and janitorial services. He also assures compliance with regulatory agencies such as the Fire Department and building inspectors. He supervises full time and part time employees as well as sub-contractors. Classroom and office space utilization and capacities are calculated and reviewed annually in the Space Utilization Report [4]. A series of maintenance schedules are also kept to insure physical maintenance of the campus and student housing. To further describe the facilities & maintenance department, see the TN and NY facility maintenance plans [5]. Further, a description of all job positions related to Physical Facilities is provided [6]. To better describe the condition of the facilities used by MABTS, a video tour of each of all facilities is available (https://vimeo.com/134735305). 

 

·      New York Campus. The Maintenance Supervisor reports to the Director of the New York Campus, who reports to the VPFO regarding facility issues. The Maintenance Supervisor supervises the maintenance of building, grounds, equipment, and machinery; investigates and resolves maintenance problems; directs construction, maintenance, and repair activities including carpet, plumbing, electrical, landscaping, and janitorial services. He also assures compliance with regulatory agencies such as the Fire Department and building inspectors. He supervises other part time employees as well as sub-contractors as needed. Classroom and office space utilization and capacities are calculated and reviewed annually [4]. A series of maintenance schedules are also kept to insure physical maintenance of the campus and student housing. To further describe the facilities & maintenance department, see the TN and NY facility maintenance plans [5]. A description of all job positions related to Physical Facilities is provided [6].

 

Constituent Perception of Adequacy

 

Annually, MABTS conducts surveys of students, faculty, and staff at both campus locations. A number of questions are included to assess their perspectives related to facility adequacy. An examination of the survey responses [7] will show that survey questions did include opportunities for students to express their opinions regarding the facilities adequateness in appropriately serving and meeting existing needs. The 2015 responses from the Cordova Campus (see below) indicate a positive rating for all categories. The students on the TN campus rated from 97% “strongly agree” to “neutral” (or non-negative responses) while the New York Campus students reflected 100% neutral to positive responses for the same year. Faculty and staff rated TN facilities at 84% to 90% “strongly agree” to “neutral” (or non-negative responses) while the NY faculty rated them 100% in the same categories. With such high marks from constituents, this provides adequate evidence of appropriate operations of the facilities. If respondents provided issues for improvements in any related categories, these were researched and remedied in an appropriate manner.

 

Student Responses:

 

            54. The educational facilities (classrooms, desks, etc.) of the seminary are satisfactory.

 

            56. The seminary educational facilities are kept clean and orderly.

 

            100. I feel safe while on the seminary campus.

 

            122. Campus facilities in general are adequate for the seminary programs.

           

            123. Overall facilities and maintenance contribute to a positive learning environment.

 

            124. Campus grounds are kept well groomed and attractive.

 

            125. Maintenance personnel do a good job.

 

            126. Campus building maintenance is effectively managed.

 

            127. Campus parking facilities are adequate.

 

            128. I feel personally safe when I am on the campus or in the parking areas.

 

Faculty Responses:

 

            63. Campus security is satisfactory.

 

            96. Classroom facilities (seating, lighting, temperature, etc.) are adequate for the courses that I teach.

 

            97. Classroom supplies are adequately provided.

 

            98. Faculty office facilities are adequate.

 

            99. Funding is adequate for the purchase, maintenance, repair, and replacement of equipment necessary                    to fulfill educational objectives.

 

            110. Funding is adequate for the maintenance and operation of MABTS permanent physical facilities.

 

Staff Responses:

 

            42. Seminary parking facilities are sufficient.

 

            57. I am satisfied with the response time to complaints about housekeeping matters.

           

            58. I am satisfied with the general appearance of cleanliness in the whole building.

           

            59. I am satisfied with the hygiene of the restrooms.

           

            60. I am satisfied with the appearance of the grounds and the outside of the building.

 

Documentation

 

1. MABTS Floor Plan TN and NY

2. Facility Master Plan

3. Technology Plan

4. Space Utilization Report

5. Facility Maintenance Plan TN and NY

6. 2014-15 Employee Handbook, p. 31-37

7. Facility Related Survey Responses

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